Cisco was ready to announce some enhancements to Webex this week at Cisco Live, its annual user conference. Here are a few other helpful tips on keeping your meetings secure: Host: https://help.webex.com/en-us/8zi8tq/Cisco-Webex-Best-Practices-for-Secure-Meetings-Hosts, Site Admin: https://help.webex.com/en-us/v5rgi1/Cisco-Webex-Best-Practices-for-Secure-Meetings-Site-Administration, Control Hub: https://help.webex.com/en-us/ov50hy/Cisco-Webex-Best-Practices-for-Secure-Meetings-Control-Hub. Automatically locking scheduled meetings is available on WBS40.9 and later sites. Joining in using browser isn't a problem at all, but if try to use the desktop app it causes my rooter completely disconnecting from the internet and leaves even my mobile devices in the network without c. I work in Gov't and have been told to stop using ZOOM for public meetings, bc of security concerns. The environment could reinforce cloud AWS ecosystem research suggests partners generate more services dollars when they invest in a broader portfolio of offerings; All Rights Reserved, Why IT Modernization Cant Wait and What To Do About It, Companies Will Be Upping Their Remote-Work Game Post-Pandemic. When they are in the Lobby, they cannot hear or see anything that is going on in the meeting until you let them back in. @kkoffler007What do you mean with "regular meeting" vs "setup a meeting" ?Do you mean: scheduled meeting (date and time in the future) vs. instant meeting (now) ? So help us making our users feel comfortable. In addition to the most frequently used, we added . Go to the home page of your Webex site and copy your Personal Room URL. Webex Meeting: Lock or Unlock your Personal Room Lock your Webex scheduled and Personal Room meetings to keep uninvited people from joining. Meeting hosts can also remove attendees from a meeting and place them into a lobby, but only after they have entered. It stands on the steep, western slope of an excellent landlocked harbour that opens suddenly to the Atlantic. In Webex, there is the concept of the Lobby. B. Tim Baker (musician) Heather Bambrick. To admit everyone who's waiting, select the Select all check box and click Let in. You should enable the option to Notify me by email when someone enters my Personal Room lobby while I am away. Is there a way to customize the lobby/waiting room for a Webex Meeting? Training information: https://www.webex.com/training-online.html, Events information: https://www.webex.com/webinar.html, If you'd like to explore more, we do offer free live and recorded classes with product overviews and more in-depth discussions on specific features as well as drop-in sessions with no set agenda: https://help.webex.com/landing/onlineclasses/upcomingClass/Working-Remotely. Note: that if you move a participant to the lobby, you have to approve to have re . Customers Also Viewed These Support Documents, https://ciscocollabcustomer.ideas.aha.io/. to add the organization logo and, eventually, a welcome message or a background. That helps prevent uninvited attendees from disrupting meetings. Notification of a participant waiting in the lobby is now more prominent and is not hidden in the Participant List. Make it shinier, or quicker, or have a few more options than Zoom. Welcome to the Webex Community. But waiting rooms in Webex are limited to personal meeting rooms, a service that gives users a perpetual space to host recurring conferences. If you don't lock your Personal Room, anyone can enter it with your Personal Room URL. To make changes to your PMR, log into westside66.webex.com and click on Preferences (the gear). Yes I mean they prefer Zoom or MS Teams. Ready to drive increased productivity with faster pc performance? Locking also creates a lobby that you can send students who are ALREADY in the meeting to. You'll see a notification when people are waiting to join the meeting. The notification appears in the Participants panel if the panel is open. We draw upon our collections to bring our province's rich stories to life in engaging, multi-sensory, experiences. Lock your Webex scheduled and Personal Room meetings to keep uninvited people from joining. Attendees in the lobby cannot see your screen sharing or hear your audio. Click the ellipse (), then click Move to Lobby, to move a participant to lobby. Cisco said it would launch waiting rooms for regular Webex meetings "shortly." Users have been complaining about Webex's lack of feature parity with Zoom on Cisco's Webex community forums. What can I use my Personal Room for? But Webex Meeting version 40.9 has changed that. The Texas A&M Engineering Extension Service, which has used Webex for years, purchased Zoom shortly after the pandemic forced its classes online. 1 More posts from the webex community 1 Posted by 9 hours ago Webex App | Lock or unlock your meeting Keep uninvited people from joining your meeting by locking it after you start it. Start a Webex Personal Room meeting from your Webex site . However, DURING the meeting you have the option to LOCK the meeting. Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window), Generating Attendance Reports From Webex Meetings, Webex: Best Practices on Running Student Meetings, Parent Resources for Digital Learning-Elementary, Parent Resources for Digital Learning-Secondary. we want to know for scheduled meetingsassociatecan wait in a meeting before a host arrives and can except the people that are waiting like in a personal room. Currently the Lobby for use as a waiting area for participants as they join is only a feature of Personal Meeting Rooms. Note: that if you move a participant to the lobby, you have to approve to have re . Guest commented September 18, 2020 17:27 PLEASE ADD YESTERDAY! The domain name displays for authenticated participants and marked as either Internal and External participants. For scheduled meetings, there is a Lobby, but it cannot be used as a waiting area for joining participants. Cookie Preferences Mary Barry. I.e. UnverifiedAn unauthenticated participant. Welcome to the Webex Community. They really prefer a waiting room/lobby to their guests or blur/virtual background. From: Webex Meetings <messenger[AT]webex[DOT]com> Subject: Someone is waiting in your Personal Room lobby. To adjust participant settings, click the participant icon. Pre covid, many enterprise customers focused more on security, reliability, and efficiency. The vendor had offered waiting rooms for years, but meeting organizers had to turn it on. 1. Privacy Policy Webex is a cloud-based communication, collaboration, and productivity tool created by Cisco. I think about Cisco Webex as a leader in Video Collaboration and probably it's the most solid and stable product on the market but the lack of innovation, new features and a too "classical" interface are making our users to migrate to other market solutions even in free basis. Solved! You can find this when you schedule via the web https://sitename.webex.com . The notification appears in the meeting controls if the Participants panel is closed. I.e. Since start of the new year I now have constantly a full disconnect from the internet, when I try to join a meeting via the webex desktop app. The feature forces guests to wait in a lobby for the host to admit them. Its always been about the audience being catered to. Start Cisco Webex instant meetings with Meet Now (if configured to use Personal Rooms) or Schedule Meeting (from the Microsoft Outlook calendar or Cisco Webex Productivity Tools panel). Johnny Burke (Newfoundland songwriter) Dean Burry. St. John's, capital and largest city of Newfoundland, Newfoundland and Labrador, Canada, at the eastern end of the Avalon Peninsula. Right-click the participant name and then click Move to Lobby . I have noticed when people setup a meeting in their personal room, that there is a waiting room, which is great. What is the "lobby" of my Personal Room? Hosts can't force attendees to wait in a lobby before joining regular Webex meetings. As a host, you may right click on a participant and move then into the Loby, but that's the extent of the Lobby support for scheduled meetings. If you are hosting larger sessions with a bigger audience, we do have Webex Training and Webex Events available. Webex is updating its default library of virtual backgrounds. From the meeting controls, select Participants to open the Participants panel. 5 Helpful Share Reply However when the meeting is supposed to start I want to admit all guests at once, not select all 200 in the waiting room individuall. Cisco lets Webex users lock meetings, preventing anyone else from joining the conference. Webex App makes it easy to join meetings, but sometimes people who join might have to wait in a virtual lobby before entering. Is there a way to customize the lobby/waiting room for a Webex Meeting? The Rooms is Newfoundland and Labrador's largest public cultural space and home to its most extensive collection of artifacts, art and archival records. In Webex, there is the concept of the 'Lobby'. Users can now choose to let atendees join 5-15 min before the meeting. This is your home to ask questions, share knowledge, and attend live webinars. As a host, you may right click on a participant and move then into the Lobby, but that's . For information on adjusting your Personal Room settings, see Set your Webex Meetings Personal Room preferences. Get Cisco Webex GoToMeeting You can then choose who you want to let in, and who you want to keep out. Hi there, I am planning a meeting with a lot of participants and I want to set the setting to "all have to wait in the lobby/waiting room" before the meeting starts. This is a virtual waiting area for students that is NOT part of your meeting and they do NOT have chat/video/audio capabilities. Webex to get virtual backgrounds, video breakouts Cisco Spark to Webex Teams integration follows Microsoft, Cisco chase Zoom on virtual breakout rooms, Juniper's CN2 supports Kubernetes networking on AWS, Ensure network resilience in a network disaster recovery plan, Cisco teases new capabilities with SD-WAN update, Ukrainian software developers deal with power outages, 8 IT services industry trends to watch in 2023, Top AWS cloud consultants earn 6-to-1 revenue multiplier. Webex is the final product achieved after merging the wen conferencing platform and Spark team collaboration tool from Cisco. The Host can move participants from a meeting to a waiting room (Lobby) and readmit them to the meeting. IT services providers use a mix of diesel generators, portable power stations, Starlink and creative work scheduling to press on Economic uncertainty complicates the business outlook for professional services firms MSPs. To admit everyone who's waiting, select the Signed In check box and select Admit. You can think of this as asking a student to step out into the hallway. If you don't lock your Personal Room, anyone can enter it with your Personal Room URL. I guess an "instant meeting" does not require a looby/waiting room, since"instant" means: now, asap, meeting starts as soon as invitees have joined = there is no "too early" (hence no room for those who arrive too early..)kind regardsFritz. When you lock a meeting, you can see who's waiting to join and let individual people in, or let everyone in at once. 2. Review the list of people and video device users waiting . St. John's is the capital and largest city of the Canadian province of Newfoundland and Labrador, located on the eastern tip of the Avalon Peninsula on the island of Newfoundland.. Microsoft Teams, another Webex competitor, also supports waiting rooms. The list indicates who has logged in and who hasn't. You can choose who to allow into the meeting. Waiting rooms have become an important security feature in video conferencing. To move a participant back to the lobby, right-click on their name and select Move to Lobby. Previously, you could have a waiting room in Personal Meeting Rooms, but not in scheduled meetings. The notification appears in the Participants panel if the panel is open. Webex users have been asking for a waiting room or lobby in meetings forever where participants can wait before joining the meeting. WebEx Meetings Waiting Room/Lobby. We are proud custodians of our province's colourful history and creative spirit. However, the company postponed the event until June 16-17 out of deference to the anti-racism protests sweeping the country. Yes, this times 1,000. To see who's waiting to join, click the notification. The city spans 446.04 km 2 (172.22 sq mi) and is the easternmost city in North America (excluding Greenland).. Its name has been attributed to the belief that John Cabot sailed into the harbour on the Nativity of . 's issues. Locking the meeting stops any new students from joining. For more information, see Move participants to and from the lobby in Webex Meetings. The "lobby" is a waiting room for attendees when your room is locked. To move participants from a meeting to lobby, select Participants from the meeting controls, right-click on the participant name and then click 'Move to Lobby'. . Sarah Fali's is waiting in your Personal Room lobby. Know who you're letting into your Webex meeting, Small business account management (paid user), Set your Webex Meetings Personal Room preferences, Move participants to and from the lobby in Webex Meetings. When people do a regular Webex meeting, there is no waiting room. Webex: Lobby. As IT administrator it's hard to explains security concerns or availability or any concepts the "cannot see". When you do a scheduled meeting, either through Westside66.webex.com OR through Google Calendar students are NOT able to join before you start the meeting. It's not available when you schedule a meeting. Participants in the lobby can be moved to a meeting by heading over to Participants panel > Waiting to Join and then clicking Admit on individual participants. 06-26-2020 04:46 AM. But it is mandatory now in the eyes of end-users, and if your product doesn't have it noone spending money on that. Attendees waiting in the lobby can't hear or see any of the shared content or interact with anyone in the meeting. I went through the documentation but I only found how to customize the site (in the classic view, since the modern view can only have custom logo and colors, as far as I understood). With these products, users cannot unmute themselves on either of these. You should see that automatic lock is turned on. The notification appears in the meeting controls if the Participants panel is closed. You can enable the lobby or waiting room for use with your personal meeting room (PMR). You'll see a notification when people are waiting to join the meeting. Currently the Lobby for use as a waiting area for participants as they join is only a feature of Personal Meeting Rooms. Copyright 2008 - 2022, TechTarget This prevents unwanted audio disruptions. Cisco Partners/Employees can use the following link: https://ciscocollaboration.ideas.aha.io/ideas/COLLAB-I-9480. Customers Also Viewed These Support Documents, https://help.webex.com/en-us/8dmbcr/What-s-New-in-Cisco-Webex-Teams, https://ciscocollabcustomer.ideas.aha.io/ideas/WXCUST-I-50, https://help.webex.com/en-us/8zi8tq/Cisco-Webex-Best-Practices-for-Secure-Meetings-Hosts, https://help.webex.com/en-us/v5rgi1/Cisco-Webex-Best-Practices-for-Secure-Meetings-Site-Administration, https://help.webex.com/en-us/ov50hy/Cisco-Webex-Best-Practices-for-Secure-Meetings-Control-Hub, https://help.webex.com/en-us/WBX30745/How-Do-I-Expel-a-Meeting-Participant, https://help.webex.com/en-us/WBX80006/How-Do-I-Restrict-Access-to-Cisco-Webex-Meetings-Online, https://www.webex.com/training-online.html, https://help.webex.com/landing/onlineclasses/upcomingClass/Working-Remotely. Solved: WebEx Meeting Lobby/Waiting Room History View - Cisco Community Cisco Community Webex Webex Community Webex Meetings and Webex App WebEx Meeting Lobby/Waiting Room History View 396 Views 5 Helpful 1 Replies IsmiSkop Beginner 03-28-2021 11:09 AM WebEx Meeting Lobby/Waiting Room History View It would be very helpful to control entry of attendees into a scheduled meeting to permit host-presenter discussion or even damage control if there are presenter comm. To remove one or multiple participants, do one of the following: To remove individual participants, select the check box next to their names and click Remove. How to Use the Waiting Room in a Personal Meeting Room People may need to wait in the lobby before joining your meeting in these cases: If the people who are trying to join aren't on the calendar invite. If you don't lock your meeting, anyone who has the meeting link can join it. This unmistakable building is designed to . Cisco plans to enable waiting rooms for scheduled Webex meetings in the future. For scheduled meetings, there is a Lobby, but it cannot be used as a waiting area for joining participants. 2. Webex Desk -Webex Room; Webex Events () . Please use the following link to provide your feedback in the form of a feature request as I know there are others asking for the same functionality. It is sad but it is true. In the meantime, some Cisco customers are turning to Zoom, which has supported the feature for years. For scheduled meetings, there is a Loby, but it cannot be used as a waiting area for joining participants. Go to Schedule > Meetings > Show Advanced Options > Scheduling Options and you'll see the settings. Martyn Bennett. To see who's waiting to join, click the notification. Cisco lets Webex users lock meetings, preventing anyone else from joining the conference. More info about Practice Session: https://help.webex.com/en-us/npxgiei/Conduct-a-Practice-Session-in-Cisco-Webex-Events An Unexpected Error has occurred. You can control which attendees are allowed in the meeting and can even remove them if they are not needed. They really prefer a waiting room/lobby to their guests or blur/virtual background. To adjust participant settings, click the participant icon. A Lobby/Waiting Room is needed for Webex meetings. You can see a notification when people are waiting to join the meeting. Users have been complaining about Webex's lack of feature parity with Zoom on Cisco's Webex community forums. In case you are using Webex Events, you could go into a Practice Session with all panelists where you can do some last checks without the attendees seeing/hearing anything. The host of a Webex meeting may choose to lock the room. New virtual backgrounds, both static and animated. If there are multiple participants in your lobby, click View to see the full list of participants. It is necessary! I went through the documentation but I only found how to customize the site (in the classic view, since the modern view can only have custom logo and colors, as far as I understood). It allows users to host and participate in online meetings, screen sharing, and video conferencing. Meeting hosts can also remove attendees from a meeting and place . Is there a way to setup or enable a waiting room for regular Webex meetings. The entrance, known as the Narrows, guarded by Signal Hill (500 feet [150 metres]) and South Side Hills (620 feet [190 metres]), is about 1,400 feet . "This feature, along with a few others, has made the Zoom platform the preference for most of our instructors," said Donna Morefield, an IT business analyst at the university. This is your home to ask questions, share knowledge, and attend live webinars. To remove everyone who's waiting, select the Select all check box and click Remove. To see who's waiting to join, click the notification. Do Not Sell My Personal Info, Video Conferencing & Visual Collaboration. Currently, a "Lobby" for use as a waiting area for participants as they join is only a feature of Personal Rooms. To admit everyone in a specific group, select the checkbox of that desired group and click Let in. Waiting rooms are not the only feature missing from Webex. To admit one or multiple participants, do one of the following: To admit individual participants, select the check box next to their name and click Let in. This is a virtual waiting area for students that is NOT part of your meeting and they do NOT have chat/video/audio capabilities. Hosts have the power to expel a participant: https://help.webex.com/en-us/WBX30745/How-Do-I-Expel-a-Meeting-Participant, Hosts can lock a meeting: https://help.webex.com/en-us/WBX80006/How-Do-I-Restrict-Access-to-Cisco-Webex-Meetings-Online. The Host can move participants from a meeting to a waiting room (Lobby) and readmit them to the meeting. In response, Zoom turned waiting rooms on by default. Webex: Lobby. There are few things more embarrassing than to have an audience overhear reminders for simple matters that have been forgotten or overlooked in the stress of putting together a program --- e.g., "unmute your mike", etc. Review the list of people and video device users waiting to join and choose who to admit: To admit individual people or video device users, select the check box next to their names and select Admit. Cisco also does not support breakout rooms or virtual backgrounds on the desktop version, both of which Zoom offers. I could enable this feature in the webex site administration: https://help.webex.com/de-de/WBX64296/How-Early-Can-Attendees-Join-When-the-Allow-attendees-or-panelists-to-join-before-host-Option-is-Enabled-in-Site-Administration. If you would like to comment or vote in the customer feature request portal for this particular feature then go here: https://ciscocollabcustomer.ideas.aha.io/ideas/WXCUST-I-50 Doing so will keep you looped in to any updates provided. You see a list of all attendees waiting in the lobby. If you're hosting a Webex scheduled or Personal Room meeting and it's locked, people have to wait for you to let them into your meeting. This means that students cant join you in a chat until you allow them in from the lobby. There is no lobby for these types of meetings. Review the list of participants waiting to join and choose who to admit or remove based on the participant's group and domain name: InternalAuthenticated participant within the same Webex organization as the meeting host. If you will note on the Site Admin and Control Hub pages one of the topics shows how to disable attendees from joining before the house. ExternalAuthenticated participant outside the meeting host's Webex organization. Juniper simplifies Kubernetes networking on Amazon's Elastic Kubernetes Service by adding virtual networks and multi-dimensional A network disaster recovery plan doesn't always mean network resilience. I couldn't find a way to do this either. 2 yr. ago The waiting in the lobby feature is only available in personal room so if you share your personal room link with the attendees they will wait in the lobby untilyou accept them. Cisco knows Zoom has all this stuff already right? It is sad but it is true. Cisco said it would launch waiting rooms for regular Webex meetings "shortly." You can choose who you want to let in and who you want to keep out. Once a room is locked, all participants already in the room will continue working as they before but all new attendees who try to join will be placed in a lobby. Click the ellipse (), then click Move to Lobby, to move a participant to lobby. I would suggest also that you can then save your preferred settings as a template (very bottom of options). If the notification closed, select See who's waiting to join in the Participants panel. to add the organization logo and, eventually, a welcome message or a background. So help us making our users feelcomfortable. Please add a waiting room or lobby feature to ZOOM Events. Attendees in the lobby cannot hear or see anything that is going on within the Webex Meeting room. To remove everyone in a specific group, select the checkbox of that desired group and click Remove. This can be voted as a Feature Suggestion using the following link: https://ciscocollabcustomer.ideas.aha.io/ideas/WXCUST-I-1241. This will send you an email if a student is waiting in your lobby. Customers reported incidents of people crashing meetings to display pornographic and obscene images. Just implement the same things, and do it better. You see a notification in the Participants panel that these attendees are in the lobby. Zoom came under fire this spring for what became known as Zoombombing. The school found that Zoom's waiting room feature helped instructors ensure only registered students were joining classes. Personal Meeting Room As IT administrator it's hard to explains security concerns or availability or any concepts the "cannot see". 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